9 Tips and Hacks To Get More out of Notion

Notioncombines note take with undertaking management , and has earned many fans because of its intuitive , unresolved , flexile interface — it can fundamentally be anything you desire it to be , return you a connection canvass to make your own mark on . Whether you ’re just getting embark on with Notion or you ’ve been using it for years , these tips and hacks should enable you to raze up your productivity inside the app .

you may access Notion on the web , through a desktop client , or through a mobile app . For the sake of simpleness we ’ll be explaining these tip via the Notion World Wide Web app , but the same feature are available in the other apps as well — they just might work somewhat differently or be in a different fix in the interface .

1) Drop embeds into Notion

you’re able to embed more cognitive content into Notion than you might have realise : Click the + ( plus ) icon on a new line , then Embed . Paste in a supported uniform resource locator , then choose Embed link — the embed can then be resize and shift as needed . you may also plant files ( like audio file , PDFs , or videos ) upload from your own information processing system , via the Upload tab .

This is n’t a comprehensive list , but you may plant content from Canva , Facebook , Instagram , Giphy , Github , Google Maps , LinkedIn , Pinterest , Reddit , Slideshare , Spotify , TikTok , Vimeo , and YouTube . Comments and caption can be added to embeds , and they can be replaced too : Click the three battery-acid on the embed ( top right ) , then Replace .

2) Bring back deleted content

There ’s no indigence to panic if you delete something in Notion that you later decide you require to bring back : tap the three dots in the top right of any page , and from the menu you’re able to click Undo ( to go back a stone’s throw ) , Page history ( to see a more comprehensive tilt of recent changes ) , or Show deleted pages ( to bring back entire page that you ’ve delete ) .

3) Sync blocks across Notion

you’re able to synchronize message blocks across multiple locations in Notion , which has the obvious benefit that you only necessitate to update the substance in one place — any edits that you make are then copied across all the other locations where the block is . It ’s handy if you want to have the same boilerplate text at the top of all your Notion web log posts , for example .

To simulate and sync a block , select it then hit Ctrl+C ( Windows ) or Cmd+C ( macOS ) . Head to the new location , pressing Ctrl+V ( Windows ) or Cmd+V ( macOS ) , then select Paste and sync . Synced blocks are outlined in red , and if you select any of them , you get pop - up option for seeing the other locations where the block is synced , and removing the sync tie .

4) Get found on the web

Notion pages can be kept secret , divvy up amongst a specific group of people , or made public on the World Wide Web so that anyone can see them via tie and through hunting engines : If you ’ve a page that you want to be made public , flick Share ( top rightfield ) and then Publish . At the same time you’re able to select if the Thomas Nelson Page can be edited and found through search .

5) Build your own buttons

Buttons inside Notion are way of completing routine task , and you could employ them in a host of dissimilar ways . Perhaps the easiest way to interpret what ’s possible with them is to just start creating them — cluck the + ( plus ) button on a new line of credit , then choose Button from the list . Give your release a name and an icon or an emoji to identify it on the pageboy .

Underneath the push name , you could add a serial publication of step that are carried out when the clit is clicked . you could add any kind of Notion content blockage above or below the button , you could add young pages to a Notion database you ’ve created , and you could blue-pencil pages in a Notion database . All these measure can be rearrange , removed , and repeat as require .

6) Set up reminders in Notion

reminder can be a helpful way of getting back to a task you need to do , and you may throw off them in pretty much anywhere you like : case “ @remind ” in a line to create a monitor , adding a time , a engagement , or both , and you may cut the timing and other reminder preferences after they ’ve been created . Reminders take the flesh of notification inside Notion .

7) Import content into Notion

One of the ways in which you may economize yourself some time in create Notion pages is to spell content from elsewhere — a broad variety of formats are stomach , from Word written document to Trello boards . To get started , penetrate Import from the left over - paw seafaring menu , then opt the eccentric of information you ’d like to add to one of your be pages .

For example , you might want to do the volume of your text typing and editing in Google Docs on the web , and then import it across to Notion . Or maybe you ’ve commence tables of data in CSV format , which can then be impress over in a few clicks . It gives you a mint of flexibleness in term of creating content besides get in it like a shot into one of the Notion apps .

8) Change how Notion starts

you’re able to take which page you see when you first load Notion , just as you’re able to choose the first page that appears when you unfold your web web web browser . Click configurations & fellow member from the left - hand pilotage pane , then My configurations : you could choose either Last visited pageboy or Top Sir Frederick Handley Page in sidebar from the drop - down menu next to the Open on start heading .

9) Get some AI help

Generative AI is everywhere right now , including inside Notion . you may use it to number up with idea , to summarise existing message , to draft blocks of text edition , to fix your spelling and grammar , to interpret between language , and more — though Notion does advise that the AI tech is still in ontogenesis , and may output inaccurate information at times .

Click the + ( plus ) ikon to create a young product line , then type imperativeness Space to bring up the AI options . Your options include Improve piece of writing , Make myopic , Make longer , Simplify language , and explicate this , or you’re able to simply give Notion AI some instruction about what you require — a few hundred word on what Notion AI can help you with , for instance .

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Notion’s strength is in its versatility.Image: Notion